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Systems

A consolidated page of the Research-managed systems and account access for Researchers, Administrators and Operations staff.

ClinCard is a web-based reloadable debit card program used for research participant payment issuance, tracking, and reporting.

ClinCard is a web-based reloadable debit card program used for research participant payment issuance, tracking, and reporting. Studies must have an active IRB # in order to participate.

Getting started:

It's recommended you include the statement 'participant payments will be made via a reloadable debit card' to the Informed Consent for all new and existing BMC managed projects/proposals (at the time of IRB Protocol Application or Renewal).

Then complete the following:

  1. Watch a 5-minute ClinCard Training Video 
  2. Read through the ClinCard Departmental User Manual 
  3. Complete and submit the ClinCard User Access Request Form  ( no physical signatures)
  4. Complete and submit the online ClinCard *Card* Pick Up Request Form  along with attaching the  ClinCard Study Setup Request Form  and supporting documents (Informed Consent, and Project Budget)
  5. After submitting these forms, a Clinical Trial Financial Analyst will get your study setup and confirm when you can start using ClinCards to pay your research participants. Questions about the ClinCard program can be sent to [email protected].

InfoEd is BMC's research grant proposal development, submission and tracking system - providing a system-to-system interface with grants.gov.

InfoEd is BMC's research grant proposal development, submission and tracking system - providing a system-to-system interface with grants.gov.

Getting started:

You must have a BMC user name and password, as well as an active BMC or BU e-mail account.  If you do not have a BMC username, please contact BMC IT (617-414-4500) to obtain one. Once obtained, e-mail [email protected] to gain access to InfoEd.

If you plan to submit proposals through InfoEd to NIH, you must also have an active NIH eRA Commons user ID.  If you do not have an eRA Commons user ID, please contact Robina Folland in Pre Award, 4-7536.

Lawson is BMCs' Enterprise Resource Planning financial system of record. 

Lawson is BMCs' Enterprise Resource Planning financial system of record. It's primary functions include: reporting, online check requisitioning and purchase order creation.

Getting started:

  • You must have a Windows Operating System and Internet Explorer to use Lawson.
  • You must have a valid BMC login to gain access to Lawson. If you do not have one, please contact the BMC IT (4-4500).

To request access, go to the FIS User Access Forms page  and select from one of the three research-related options on the right:

  • LBI Reports User Request Form "Research" (for Finance Reporting).
  • LBI Report User Request Form  "Hospital and other Non-Grants" (Use this form to request the VelosCT Reporting Dashboard)
  • Lawson Requisition Center User Request Form (for creating Purchase Orders).
  • Online Check Request Authorization Form

VelosCT is a Clinical Trial Management System (CTMS) used to manage financial, administrative and clinical research activities.

VelosCT is a Clinical Trial Management System (CTMS) used to manage financial, administrative and clinical research activities. The system links study status, patient enrollment, calendars, budgets, and patient status as well as provide a mechanism for budgeting, milestones, A/R management, protocol management, patient recruitment & management, query management, adverse event reporting, etc. It is primarily used for managing clinical research studies utilizing hospital infrastructure with charges posting to SDK or GE.

Getting started:

Complete the following:

If you are unsure as to whether your study should be entered in VelosCT, please first complete the MCA/VelosCT Determination Checklist Form  (or contact [email protected]). If your study qualifies for VelosCT, then proceed to steps 1 & 2, if not already completed.

  1. Watch the following Training Videos (For those who plan to administer studies in VelosCT). Use the VelosCT-Test Study for VelosCT Training Videos  when training:
  2. Please complete the VelosCT User Access Request Form if you will need access to VelosCT.

VelosCT | INSPIR-II Interface:

The aim of the interface is to help reduce some of the administrative actions required with clinical research studies. Key highlights include:

• Jump-start your new IRB protocol application directly out of VelosCT by sending 12 data fields (one-time) to INSPIR-II and receiving an IRB Protocol Number in return for your study

• Automatically receive IRB protocol status updates, NCT#, and Documents from INSPIR-II in VelosCT (it will auto-archive previously interfaced documents too)

• If your IRB protocol is ceded (e.g WIRB, CIRB, Hummingbird), that number will also come to VelosCT once it’s been entered and approved in INSPIR-II (Note: ceded protocols without a corresponding INSPIR-II protocol are not part of the interface)

For more information please read: VelosCT | INSPIR-II Interface Overview and view: VelosCT |  INSPIR-II Interface Training Video .

Other Systems Links

 

 BU profiles

 BU Works

 INSPIR-I (IACUC)

 INSPIR-II (IRB)

 Kronos

 PaperVision

 RIMS (Safety)

 Workday

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