BMC’s Yawkey building doors are now closed as an entrance as part of our ongoing efforts to enhance our campus and provide you with the best clinical care.

All patients and visitors on our main campus must enter our hospital via Shapiro, Menino, or Moakley buildings, where they will be greeted by team members at a new centralized check-in desk before continuing to the hospital. We are excited to welcome you and appreciate your patience as we improve our facilities.


Provides transaction details with format intended to be exported to table in Excel for further analysis.

Report Parameters

  1. Begin/End Date: Select the dates for the report, based on post date.
  2. Status: Defaults to all statuses. The report can be run for one status, multiple, or all.
  3. PI: Defaults to all principal investigators/program directors (PI/PD), but the report can be run by PI/PD.
  4. DeptAdmin: must be selected from drop down. Can choose one department admin (DA) or all DAs.
  5. Summary Project: Select "BMC Grants" for sponsored programs or "BMC Funds" for fund accounts. 
  6. Project: Select a project number from the dropdown. The report can be run for one project or multiple. Please note, if a PI/PD or DA is selected from the dropdowns, the project numbers will be narrowed down to projects only assigned to that PI/PD or DA.

Report Fields

1. (Red): Reporting Period – The reporting period that was inputted into the search fields.

2. (Red): For PI _____ (Name) – The PI/PD for the project.

3. (Red): BMC Grants (or BMC Funds) – shows if the report was run for BMC Grants or BMC Funds.

1. (Green): Post Date – The post date of an expense.

2. (Green): Fiscal PD – The fiscal month and year that the expense posted.

3. (Green): Jrnl# – If the expense was uploaded via journal, there will be a reference number posted here.

4. (Green): Line# Event – General Ledger (GL) event.

5. (Green): Project – The project number the expense posted to.

6. (Green): PI Name – The PI/PD for the project in field 5 (Green).

7. (Green): Project Desc – The title for project in field 5 (Green).

8. (Green): Account – The account number that the expense posted under.

9. (Green): Account Desc – The description for the account in field 8 (Green).

10. (Green): Cost Center – The cost center for the project in field 5 (Green).

Note: For sponsored programs, the cost center will always be 10201100 (10201200 for fund accounts).

11. (Green): Cost Center Desc – The description of the cost center in field 10 (Green).

12. (Green): Description – Description of the expense.

13. (Green): Reference – Reference note on the expense.

14. (Green): Parent Fund – The parent fund for the award. The parent fund is based on where the funds originate from. In the example pictured above, the award is a “FED_PASS_NIH” as we are a subrecipient of a university who received funds for the award from the National Institutes of Health (NIH).

15. (Green): Rev Acct – The account revenue was posted to when revenue was recognized.

16. (Green): Vendor – If the expense is an invoice, the vendor number will be listed here.

17. (Green): Vendor Name – If the expense is an invoice, the vendor name will be listed here.

18. (Green): Invoice – If the expense is an invoice, the invoice number will be listed here.

19. (Green): PO# – If the expense was paid from a purchase order, the PO number will be listed here.

20. (Green): Line AP Desc – If the expense is an invoice, the description from Accounts Payable (AP) will be listed here.

21. (Green): Pmt Status – If the expense is an invoice, the payment status will be listed here.

22. (Green): Check Date – If the expense is an invoice, the check date will be listed here (if the invoice was paid; if the invoice is awaiting payment, the check number will be blank).

23. (Green): AP Paid – If the expense is an invoice and AP submitted payment to the vendor, this field will state “EligibleForBilling.”

24. (Green): Billed – States if the expense was billed to the sponsor. If so, the field will state “Processed.”

25. (Green): Indirect Burden – States whether or not indirect burdens (IDC) was processed against the expense.

26. (Green): Revenue Recognized – States whether or not, revenue was recognized (processed) against the expense.

27. (Green): Amount – The expense amount.

28. (Green): Units – The unit amount.