Important Announcements

Nondiscrimination Statement Update

Boston Medical Center Health System complies with applicable Federal civil rights laws and does not discriminate on the basis of age, race, color, national origin (including limited English proficiency and primary language), religion, culture, physical or mental disabilities, socioeconomic status, sex, sexual orientation and gender identity and/or expression. BMCHS Provides free aids and services to people with disabilities and free language services to people whose primary language is not English.

To see our full Nondiscrimination Statement, click here.

Campus Construction Update

Starting September 14, we’re closing the Menino building lobby entrance. This, along with the ongoing Yawkey building entrance closure, will help us bring you an even better campus experience that matches the exceptional care you've come to expect. Please enter the Menino and Yawkey buildings through the Moakley building, and make sure to leave extra time to get to your appointment. Thank you for your patience. 

Click here to learn more about our campus redesign. 

Purpose

Provides transaction details with format intended to be exported to table in Excel for further analysis.

Report Parameters

  1. Begin/End Date: Select the dates for the report, based on post date.
  2. Status: Defaults to all statuses. The report can be run for one status, multiple, or all.
  3. PI: Defaults to all principal investigators/program directors (PI/PD), but the report can be run by PI/PD.
  4. DeptAdmin: must be selected from drop down. Can choose one department admin (DA) or all DAs.
  5. Summary Project: Select "BMC Grants" for sponsored programs or "BMC Funds" for fund accounts. 
  6. Project: Select a project number from the dropdown. The report can be run for one project or multiple. Please note, if a PI/PD or DA is selected from the dropdowns, the project numbers will be narrowed down to projects only assigned to that PI/PD or DA.

Report Fields

1. (Red): Reporting Period – The reporting period that was inputted into the search fields.

2. (Red): For PI _____ (Name) – The PI/PD for the project.

3. (Red): BMC Grants (or BMC Funds) – shows if the report was run for BMC Grants or BMC Funds.

1. (Green): Post Date – The post date of an expense.

2. (Green): Fiscal PD – The fiscal month and year that the expense posted.

3. (Green): Jrnl# – If the expense was uploaded via journal, there will be a reference number posted here.

4. (Green): Line# Event – General Ledger (GL) event.

5. (Green): Project – The project number the expense posted to.

6. (Green): PI Name – The PI/PD for the project in field 5 (Green).

7. (Green): Project Desc – The title for project in field 5 (Green).

8. (Green): Account – The account number that the expense posted under.

9. (Green): Account Desc – The description for the account in field 8 (Green).

10. (Green): Cost Center – The cost center for the project in field 5 (Green).

Note: For sponsored programs, the cost center will always be 10201100 (10201200 for fund accounts).

11. (Green): Cost Center Desc – The description of the cost center in field 10 (Green).

12. (Green): Description – Description of the expense.

13. (Green): Reference – Reference note on the expense.

14. (Green): Parent Fund – The parent fund for the award. The parent fund is based on where the funds originate from. In the example pictured above, the award is a “FED_PASS_NIH” as we are a subrecipient of a university who received funds for the award from the National Institutes of Health (NIH).

15. (Green): Rev Acct – The account revenue was posted to when revenue was recognized.

16. (Green): Vendor – If the expense is an invoice, the vendor number will be listed here.

17. (Green): Vendor Name – If the expense is an invoice, the vendor name will be listed here.

18. (Green): Invoice – If the expense is an invoice, the invoice number will be listed here.

19. (Green): PO# – If the expense was paid from a purchase order, the PO number will be listed here.

20. (Green): Line AP Desc – If the expense is an invoice, the description from Accounts Payable (AP) will be listed here.

21. (Green): Pmt Status – If the expense is an invoice, the payment status will be listed here.

22. (Green): Check Date – If the expense is an invoice, the check date will be listed here (if the invoice was paid; if the invoice is awaiting payment, the check number will be blank).

23. (Green): AP Paid – If the expense is an invoice and AP submitted payment to the vendor, this field will state “EligibleForBilling.”

24. (Green): Billed – States if the expense was billed to the sponsor. If so, the field will state “Processed.”

25. (Green): Indirect Burden – States whether or not indirect burdens (IDC) was processed against the expense.

26. (Green): Revenue Recognized – States whether or not, revenue was recognized (processed) against the expense.

27. (Green): Amount – The expense amount.

28. (Green): Units – The unit amount.