Budgeting
View questions about:
What is a cost-share and what needs to be done if one is proposed on the budget?
In general, a departmental account number must be provided on the proposal summary sheet for any costs required and shown on the application's budget but not requested from the sponsor. This includes "donating time/effort" and "in-kind contributions" on a project.
Do I need to do anything if my budget proposes patient ancillary costs?
Any budgets proposing patient care costs should be forwarded to the Clinical Trial Office (CTO). We recommend you discuss patient ancillary costs with your Clinical Trial Financial Analyst; before you develop the budget.
What is the earliest start date I can have for my budget?
Sponsor guidelines usually dictate what the earliest start date you can have for your budget as well as the length of the budget and project periods. You should review the sponsor guidelines carefully before developing the budget.
For NIH grants, the earliest start date is often dictated by the funding cycle in which the grant is submitted. We recommend reviewing the specific program announcement to confirm due dates and budget start dates. The standard funding cycle chart can be found below.
Cycle 1 submission: January- April
Cycle 2 submission: May- August
Cycle 3 submission: September- December
Review and Award Cycles:
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Cycle I |
Cycle II |
Cycle III |
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Scientific Merit Review |
June - July |
October - November |
February - March |
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Advisory Council Round |
August or October * |
January |
May< /strong> |
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Earliest Project Start Date |
September or December * |
April |
July |
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The actual date of the Advisory Council may occur in the month before or after the month listed. For example, some ICs may actually hold the January Advisory Council meeting in February or the October Advisory Council meeting in September. |
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