Ancillary Service Providers:

Clinical Data Warehouse for Research (CDW-R)

  • Summary: The BMC Clinical Data Warehouse for Research (CDW-R) is a centralized resource to access patient-level and population-level data for research. The CDW-R extracts data from the BMC Electronic Health Records (EHR) and other health system-related data streams to facilitate research activities and analyses. CDW-R data extraction services include providing simple count data to estimate cohort size for feasibility analysis and/or grant preparation; generating recruitment lists to facilitate prospective recruitment; identifying retrospective study cohorts; and providing research data sets, including de-identified data sets, limited data sets, and identifiable data sets for both retrospective and prospective research studies.
  • Point of contact:
  • Link to website: Site
  • Link to data extraction request form: Form

General Clinical Research Unit (GCRU)

  • Summary: GCRU offers essential support to clinical studies. These services include pharmacokinetic studies, infusions, PK sampling, CT scans, DXA (bone densitometry), laboratory processing and/or shipping, storage in our monitored and alarmed bio-repository, budget review and IRB support, research coordinator support, protocol review, and study feasibility.
  • Point of Contact
  • GCRU website: Site
  • Link to Form: Form

Epic Billing

  • Summary: Helps to support accurate billing for research encounters
    • Professional Billing (PB; E&M)
    • Hospital Billing (HB; E&M)
    • Research only blood draws
  • Point of contact:

Interpreter Services

  • Summary: The goal of the Interpreter Services Department is to reduce linguistic barriers for limited English proficient (LEP), deaf, and hard-of-hearing patients seeking care at BMC. Services include:
    • Face to face interpreter services
    • Video interpreter services
    • Written translations
  • Interpreter Services Webpage
  • Link to form: Form

Investigational Pharmacy Services (IPS)

  • Summary: (Drug trials only) Investigational Pharmacy Services will provide a budget for services pertaining to study drug storage, maintenance, and other administrative tasks.  
  • Point of Contact:
  • Link to form: Form

Informed Consent/Document Translation

  • Summary: Study teams requiring ICF translation services can work with CTO and our third-party vendor Cyracom. Languages offered include: Vietnamese, Spanish, Haitian Creole and Portuguese, etc. 
  • Point of Contact:


  • Summary: Study teams interested in developing materials to recruit study participants must work with the BMC, BUSM, BUSPH or BU Dental Communications/Marketing Departments on the development of materials or on the review of sponsor-supplied materials to ensure brand compliance.
  • Point of contact:
  • Link to form: Form
  • Link to PDF of marketing services: PDF

Coverage Analysis (CA)

  • Summary: Clinical trials will require a Coverage Analysis (CA), which is completed by the third party vendor PFS Clinical (Pharmaseek).
  • Point of Contact:
    • Your department-assigned Clinical Trial Financial Analyst (CTFA)
  • Velos training & FAQs: Link
  • CTO Intake Form: Form


  • Summary: All studies that will be conducting ophthalmology procedures at BMC must complete the Research Ophthalmology Form.
  • Point of Contact:
  • Sreevardhan Alluri, Ophthalmology Clinical Research Manager,
  • Link to form: Form

Pathology/Laboratory Medicine

  • Summary: For all the studies using pathology services, the study team needs to complete and submit the Clinical Studies Request for Laboratory Services Form and the Laboratory Research Study Request form.
  • Point of Contact:
  • Link to Pathology: Form
  • Link to Lab Medicine: Form


  • Summary: All studies that will be conducting radiology procedures at BMC must complete the Research Radiology Form.
  • Point of Contact:
  • Link to form: Form

Clinical Trial Office

  • Summary: The CTO oversees the CT agreement & budget negotiations; supports all BUMC clinical researchers performing research at BMC with: coverage analysis, budgeting, research charge master, business operation systems (Epic research billing, CTMS, & Participant Reimbursement); & monitors post-award financial health of clinical trials.
  • Point of Contact:
  • Link to Form: Form

Clinical Research Network

  • Summary: The CRN represents BMC’s commitment to community-engaged values & offers full-service staffing solutions for institutionally prioritized and under resourced studies. The team serves researchers and our surrounding communities by re-thinking clinical research engagement practices and co-designing appropriate interventions.
  • Point of Contact:
  • Link to form: Form