Ancillary Services

Clinical Data Warehouse for Research (CDW-R)

• Summary: The BMC Clinical Data Warehouse for Research (CDW-R) is a centralized resource to access patient-level and population-level data for research. The CDW-R extracts data from the BMC Electronic Health Records (EHR) and other health system-related data streams to facilitate research activities and analyses. CDW-R data extraction services include providing simple count data to estimate cohort size for feasibility analysis and/or grant preparation; generating recruitment lists to facilitate prospective recruitment; identifying retrospective study cohorts; and providing research data sets, including de-identified data sets, limited data sets, and identifiable data sets for both retrospective and prospective research studies.
• Point of contact: cdw@bmc.org
• Link to website: Site
• Link to data extraction request form: Form

General Clinical Research Unit (GCRU)

• Summary: GCRU offers essential support to clinical studies. These services include pharmacokinetic studies, infusions, PK sampling, CT scans, DXA (bone densitometry), laboratory processing and/or shipping, storage in our monitored and alarmed bio-repository, budget review and IRB support, research coordinator support, protocol review, and study feasibility.
• Point of Contact
  • Ridiane Denis, Director of GCRU, ridianed@bu.edu
  • Helia Morris, Administrative Director of BU CTSI, hmorris@bu.edu
• GCRU website: Site
• Link to Form: Form

Epic Billing

• Summary: Helps to support accurate billing for research encounters
  • Professional Billing (PB; E&M)
  • Hospital Billing (HB; E&M)
  • Research only blood draws
• Point of contact: CTO@bmc.org

Interpreter Services

• Summary: The goal of the Interpreter Services Department is to reduce linguistic barriers for limited English proficient (LEP), deaf, and hard-of-hearing patients seeking care at BMC. Services include:
  • Face to face interpreter services
  • Video interpreter services
  • Written translations
• Interpreter Services Webpage
• Link to form: Form

Investigational Pharmacy Services (IPS)

• Summary: (Drug trials only) Investigational Pharmacy Services will provide a budget for services pertaining to study drug storage, maintenance, and other administrative tasks.  
• Point of Contact:
  • Sam Bliss, Pharmacy Manager: Samuel.Bliss@bmc.org
  • Investigation Pharmacy Services: Investigational.PharmacyServices@bmc.org
• Link to form: Form

Informed Consent/Document Translation

• Summary: Study teams requiring ICF translation services can work with CTO and our third-party vendor Cyracom. Languages offered include: Vietnamese, Spanish, Haitian Creole and Portuguese, etc. 
• Point of Contact:
  • Clinical Trial Office, CTO@bmc.org
     

Marketing

• Summary: Study teams interested in developing materials to recruit study participants must work with the BMC, BUSM, BUSPH or BU Dental Communications/Marketing Departments on the development of materials or on the review of sponsor-supplied materials to ensure brand compliance.
• Point of contact:
  • Lily Vautour, Communications & Marketing Sr. Manager Lillian.Vatour@bmc.org
• Link to form: Form
• Link to PDF of marketing services: PDF

Coverage Analysis (CA)

• Summary: Clinical trials will require a Coverage Analysis (CA), which is completed by the third party vendor PFS Clinical (Pharmaseek).
• Point of Contact:
  • Your department-assigned Clinical Trial Financial Analyst (CTFA)
• Velos training & FAQs: Link
• CTO Intake Form: Form

Ophthalmology

• Summary: All studies that will be conducting ophthalmology procedures at BMC must complete the Research Ophthalmology Form.
• Point of Contact:
• Sreevardhan Alluri, Ophthalmology Clinical Research Manager, Sreevardhan.Alluri@bmc.org
• Link to form: Form

Pathology/Laboratory Medicine

• Summary: For all the studies using pathology services, the study team needs to complete and submit the Clinical Studies Request for Laboratory Services Form and the Laboratory Research Study Request form.
• Point of Contact:
  • Elizabeth Duffy, Laboratory Manager, Elizabeth.Duffy2@bmc.org
• Link to Pathology: Form
• Link to Lab Medicine: Form

Radiology

• Summary: All studies that will be conducting radiology procedures at BMC must complete the Research Radiology Form.
• Point of Contact:
  • Izzy Marong, Radiology Finance Manager, Ismaila.Marong@bmc.org       
  • Margaret Lavoye, Radiology Research Director, Margaret.Lavoye@bmc.org
• Link to form: Form

Clinical Trial Office

• Summary: The CTO oversees the CT agreement & budget negotiations; supports all BUMC clinical researchers performing research at BMC with: coverage analysis, budgeting, research charge master, business operation systems (Epic research billing, CTMS, & Participant Reimbursement); & monitors post-award financial health of clinical trials.
• Point of Contact: CTO@bmc.org
• Link to Form: Form

Clinical Research Network

• Summary: The CRN represents BMC’s commitment to community-engaged values & offers full-service staffing solutions for institutionally prioritized and under resourced studies. The team serves researchers and our surrounding communities by re-thinking clinical research engagement practices and co-designing appropriate interventions.
• Point of Contact: CRN@bmc.org
• Link to form: Form