### BMC Clinical Data Warehouse for Research (CDW-R)

  **CDW-R Services Hourly Fee Tiers: April 1, 2025**

**Effective April 1, 2025,** all new requests for BMC CDW-R services will be charged at the following hourly fee tiers:

![](/sites/default/files/inline-images/CDWRFY26fees_0.PNG)  
CDW-R will honor the prior fee tier for the existing scope of work on active projects and finalized data requests submitted before April 1, 2025. Continuation, extension of awards, and/or substantial changes in scope will require a new CDW-R data request quoted under the updated fee tiers.

CDW-R remains committed to supporting your research goals. We appreciate your understanding of this necessary update to continue providing high-quality CDW-R services.

Please contact CDW-R at <cdw@bmc.org> with any questions.



#### Access Clinical Data for Research

The Boston Medical Center (BMC) Clinical Data Warehouse for Research (CDW-R) is a **centralized resource to access patient-level and population-level data for research.** CDW-R analysts extract clinical information from BMC's Electronic Health Records (EHR) and other health system-related data streams to **leverage data for research.** The CDW-R team also collaborates with Departments and Divisions to **increase research infrastructure and better leverage data for research purposes.**

###### CDW-R Services

![](/sites/default/files/inline-images/Services_2025_3.png)###### Current Wait Times

**If you are preparing for a study:** CDW-R provides investigators with cohort size simple counts (i.e. aggregated data, not supplied at the patient level) to prepare for a research study or IRB protocol submission. Simple count services are free of charge. CDW-R aims to deliver aggregate data within 7 business days of a finalized request.

**If you need data for a study:** Research teams should plan for several weeks between submission of a finalized CDW-R data extraction request (including confirmation of IRB protocol approval/determination, confirmation of any special approvals, a fully completed CDW-R data extraction request form, and identification of an account number to pay for services) and receipt of the data.

*Research teams are encouraged to plan according to the wait times below:*

![](/sites/default/files/inline-images/8WeekWaitTimes.png)###### Requesting Data

- Read more about [Data Available from the CDW-R](https://www.bmc.org/research/clinical-data-warehouse-cdw/data-available-cdw).
- Read more about [CDW-R Data Extraction and Provisioning Services, Data Outputs, and Deliverables](https://www.bmc.org/research/clinical-data-warehouse-cdw/cdw-services).
- Visit [How to Request Data](https://www.bmc.org/research/clinical-data-warehouse-cdw/how-request-data) for complete the CDW-R research data extraction request process and requirements.

###### Connect with CDW-R

The CDW-R team is here to help with your research data needs. Whether you need support submitting a research data extraction request or have questions about available data, the CDW-R team is ready to assist you.

- For efficient service, please provide the following when contacting CDW-R: The BMC/BUMC IRB H- Number, a summary of the services/data you anticipate needing from the CDW-R team, and your specific questions.
- For inquiries that cannot be addressed by email, CDW-R offers one (1) initial consultation at no charge for every study. Subsequent consultations and request development support services are billed at our [hourly fees](https://www.bmc.org/research/clinical-data-warehouse-cdw/fees-and-billing).
- All investigators, particularly new investigators or those with early experience working with EHR data, are encouraged to contact CDW-R in advance of IRB submission to confirm available data and discuss feasibility, scope, cost estimates, and how to optimize the data request.



  [   #### Questions? Email us.

 

 ](mailto:cdw@bmc.org)

 

 [   #### Submit a Research Data Extraction Request

 

 ](https://bmc.tfaforms.net/f/cdw-data-request-form)