### Reporting Access and Expense Approver Setup

  ## Overview

This page provides information and guidance on reporting and expense approver setup and change requests. To [***request new access or make changes to existing access***](https://hub.bmc.org/doc/rsch-funds-new-access-form "BMC Research and Funds Projects Access Request Form (XLSX, updated 2025-02-11)") please use this form. Guidance on completing the form and how to submit are contained within.

## Sponsored Programs Spending Authority

BMC sponsored programs follow spending authority limits established by [***BMCHS Policy***](https://bostonmedicalcenter.policytech.com/dotNet/documents/?docid=3252).

**Level 1, approval to $10,000**

- Grant Managers or an appropriate representative approved by the Department Administrator (DA) or Principal Investigator/Program Director (PI/PD).

**Level 2, approval to $100,000**

- PI/PDs or directors that have been delegated authority by their PI/PDs.

**Level 3, approval to $1,000,000**

- PI/PDs.

## Special Roles for Sponsored Programs

**Reporting (RPT)** – RPT is a reporting only role. Users in this role will not have expense approval authority. This page provides guidance on [***running and reading reports***](https://www.bmc.org/research-operations/finance/financial-system-reporting-how-read-reports)**.**

**Principal Investigator/Program Director (PI/PD)** – Each Infor posting project can only have one PI/PD, who has levels 2 and 3 approver access.

**Department Administrator (DA)** – Each Infor [***posting project***](https://hub.bmc.org/financial-system-and-reporting-definitions-and-general-information-sponsored-programs) can only have one DA, who has level 1 approver access and is the exclusive Emburse Enterprise Expense Approver *(*[***more about Emburse Enterprise***](https://hub.bmc.org/departments/bmchs-finance/accounts-payable/expense-reimbursements-and-travel)*)* for the project.

All authority levels and special roles come with reporting access. Use the "Project Personnel Report" in Infor to see the current access for a posting project’s authority levels, special roles, and reporting.



  ### Resources

 [#### Research Careers with BMC

 

 ](https://bmc.wd1.myworkdayjobs.com/en-US/BMC/)

 

 [#### Systems for Research/SPs

 

 ](https://www.bmc.org/node/171977)

 

 [#### SP Policy Library

 

 ](https://www.bmc.org/node/172135)

 

 [#### Education and Training

 

 ](https://www.bmc.org/node/171454)

 

 [#### Research Operations Forms

 

 ](https://www.bmc.org/node/171947)

 

 [#### Contact SPF

 

 ](mailto:research.finance@bmc.org)