### Financial Reporting/Infor: 

  ## Purpose

The vendor distribution report provides status of all payables on a project by vendor.

### Report Parameters

![](/sites/default/files/inline-images/Website%20link%20VENDOR%20screenshot%201.jpg)

**Project**: Select one or multiple.

**Start/End Dates**: Select range for report.

**Account**: Field will populate with available selections based on dates and project selected. Select expense account, one or multiple. Defaults to all.

**Vendor Name**: Field will populate with available selections based on dates and project selected. Select vendor, one or multiple. Defaults to all.

**Invoice Statues**: Select status of payables on project, one or multiple. Defaults to all.

**PO**: Optional field to narrow results to specific purchase order.

**Invoice**: Optional field to narrow results to a specific invoice.

## Report Fields

![](/sites/default/files/inline-images/Website%20link%20VENDOR%20screenshot%202.jpg)

![](/sites/default/files/inline-images/Website%20link%20VENDOR%20screenshot%203.jpg)

![](/sites/default/files/inline-images/Website%20link%20VENDOR%20screenshot%204.jpg)

![](/sites/default/files/inline-images/Website%20link%20VENDOR%20screenshot%205.jpg)

1\. **(Yellow)**: The reporting period that was inputted into the search fields.

1\. **(Green): Proc Level**: (a.k.a. zone) The group associated with payment based on cost centers. Since sponsored programs has a cost center of 10201100, the process level will always be 102.

2\. **(Green): Vendor** - The vendor number.

3\. **(Green): Vendor Name** - The vendor name.

4\. **(Green): Invoice** - The invoice number.

5\. **(Green): Inv date** - The invoice date.

6\. **(Green): Post Date** – The date the invoice posted to the project.

7\. **(Green): Rpt Month** – Will show the last day of the month when the invoice posted.

8\. **(Green): FY** – The fiscal year that the invoice posted in.

9\. **(Green): Status** – The invoice status.

10\. **(Green): Cash Code** – All payments will mention 750.

11\. **(Green): Pymnt Number** – The check or Automated Clearing House (ACH) reference number from the invoice payment (if applicable) Please Note: If the invoice was applied to the PO and it is in the process of getting paid, a “0” will be shown as the payment number.

12\. **(Green): Pymnt Date** – The date the invoice was paid (if applicable). Please Note: If the invoice was applied to the PO and it is in the process of getting paid, a payment date of “01/01/1900” will be shown.

13\. **(Green): Pymnt Status** – The invoice/payment status. Statuses are explained above in the “Running the Vendor Distribution Project/Research Report” section.

14\. **(Green): Cost Center** – The cost center that the invoice was paid on. If it is an expense on a sponsored program, the cost center will always be 10201100.

15\. **(Green): Cost Center Desc** - The cost center description that the invoice paid on. If it is an expense on a sponsored program, the cost center will always be “Research Grants.”

16\. **(Green): Zone** – (a.k.a. Process Level) The group associated with payment based on cost centers. Since sponsored programs has a cost center of 10201100, the zone will always be 102.

17\. **(Green): Zone Desc** – Always Boston Medical Center (BMC) since Accounts Payable (AP) only sends payments for BMC expenses.

18\. **(Green): Account** – The account number that the invoice posted under.

19\. **(Green): Account Desc** – The description for the account in field 18 (Green).

20\. **(Green): Amount** – The total amount of the invoice.

21\. **(Green): PO Number** – If the invoice was paid on a PO, the PO number will be displayed here.

22\. **(Green): Item** – The item number for what is being invoiced.

23\. **(Green): Item Desc** – The description of what is being invoiced.

24\. **(Green): Project** - The project number that the invoice was paid from.

25\. **(Green): Project Desc** – The title of the project in field 24 (Green).

26\. **(Green): Vendor class** – The class for the vendor in field 3 (Green). The service class (SVC) is a common vendor class.

27\. **(Green): Voucher** - The voucher number for the invoice payment.

28\. **(Green): Operator** – The AP team member who processed the invoice.

29\. **(Green): Comment Text** – If there is a comment available for the invoice, it will be listed here.



  ### Resources

 [#### Research Careers with BMC

 

 ](https://bmc.wd1.myworkdayjobs.com/en-US/BMC/)

 

 [#### Systems for Research/SPs

 

 ](https://www.bmc.org/node/171977)

 

 [#### SP Policy Library 

 

 ](https://www.bmc.org/node/172135)

 

 [####  Education and Training

 

 ](https://www.bmc.org/node/171454)

 

 [#### Research Operations Forms

 

 ](https://www.bmc.org/node/171947)

 

 [####  Contact SPF

 

 ](mailto:research.finance@bmc.org)