Boston Medical Center Health System (BMCHS) seeks to establish long-term cooperative business relationships with manufacturers and other vendors who maintain excellence in quality and provide competitive pricing. Manufacturer and vendor representatives must have prior appointments for all engagements at Boston Medical Center locations. The actions and behavior of vendor representatives must be consistent with BMCHS policies and the [Code of Conduct](/node/171587 "Boston Medical Center Code of Conduct for Patients, Staff, and Visitors | Boston Medical Center"). For more information, contact: Supply Chain Operations 960 Massachusetts Avenue, 2nd Floor Boston, MA 02118 [617.638.6080](tel:617.638.6080) ![](https://assets.bmc.org/transform/0b287d3c-55b9-48e0-831b-05e84536ae6a/Outdoor-Campus-Photography?io=transform:fill,width:350,gravity:center&format=webp) ## Vendor Registration and Compliance Vendors that are interested in conducting business with Boston Medical Center must register with [Symplyr](https://www.vcsdatabase.com/login "Symplr Access: Sign in to your symplr account | Vendor Credentialing Services (vcsdatabase.com)") (formerly SEC3URE/Reptrax). All vendors onsite at BMC Health System facilities without an appointment and not registered through Symplyr will be asked to leave. Vendor representatives may access [Symplyr](https://www.vcsdatabase.com/login "Symplr Access: Sign in to your symplr account | Vendor Credentialing Services (vcsdatabase.com)") at one of the following locations: **Boston Medical Center (Menino Building)** 840 Harrison Avenue, Main Lobby Boston, MA 02118 **Boston Medical Center – Brighton** 736 Cambridge Street, Main Lobby Brighton, MA 02135 **Boston Medical Center – South** 235 North Pearl Street, Main Lobby Brockton, MA 02301 **BMC Behavioral Health Center** 34 North Pearl Street Brockton, MA 02301 [Register with Symplyr](https://www.vcsdatabase.com/login) ## Vendor Access Topics ### Demonstration/Evaluations or Loaner Equipment A no-charge purchase order (“PO”) is required for all demonstration, evaluation, and loaner equipment. All electronically powered or medical devices must be inspected and accepted by the Clinical Engineering Department prior to use in the medical center, regardless of its use for demonstration or clinical purposes. ### Gift Policy No physician or employee shall accept any gift, entertainment, or other favor from any individual, company, or agency that does business or is seeking to do business with BMCHS or is a competitor of BMCHS under circumstances from which it could reasonably inferred that such action was intended to influence or might tend to influence the individual in the performance of his or her duties. Principles guiding promotions and gifts have been established by our [Code of Conduct](/node/171587 "Boston Medical Center Code of Conduct for Patients, Staff, and Visitors | Boston Medical Center") and our interaction with industry policy. Physician and employees with questions may contact the Chief Compliance Officer. ### Invoices BMC’s default payment terms are net forty-five (45) days. All invoices are paid based on the purchase order number assigned to the products purchased, proof of delivery, and acceptance. Invoices sent without a valid purchase order number will be returned to the vendor and will not be paid. All invoices should be emailed to [BMCHS\_Invoices@bmc.org](mailto:BMCHS_Invoices@bmc.org) or addressed to the following location: Accounts Payable P.O. Box 199180 Boston, MA 02118 Issues related to invoices payment should be directed to BMCHS Accounts Payable at ### New, Sample, and Trial Products Vendors are not allowed to introduce new products without Value Analysis Committee (VAC) approval. Sample and trial products will not be accepted outside of the new product approval process. ### Parking Please review the Boston Medical Center [Parking Information](/node/4284 "Parking | Boston Medical Center") page for information on where to park. ### Partners BMC is partnered with HealthTrust, a group purchasing organization (“GPO”). Goods and services not covered by GPO contracts must be on local contract with Boston Medical Center Health System. Contact to begin the contracting process. ### Patient Care Access Manufacturer and vendor representatives are not allowed in any patient care or procedural areas without an authorized escort. ### Purchase Orders A purchase order (“PO”) is required for all products and services purchased by BMC Health System facilities. Vendors are not authorized to accept any verbal, written, or telephone orders unless accompanied by a valid purchase order number. ### Shipping and Deliveries A purchase order number must appear on packing slips to ensure delivery to the correct department. The primary shipping addresses for BMC deliveries are: **Boston Medical Center** 750 Albany Street Boston, MA 02118 **Boston Medical Center – Brighton** 736 Cambridge Street Brighton, MA 02135 **Boston Medical Center – South** 235 North Pearl Street Brockton, MA 02301 ### Vendor Selection Vendors may be asked to participate in a bid for goods or services. All submitted bids will be reviewed by Supply Chain Operations. Local small businesses and diverse suppliers may contact SCO at to be considered for future opportunities. ## Sustainable Procurement What we buy—and how we buy it—makes an impact. Procurement has significant implications for patient care, the environment, worker rights and safety, and human health. Products that have a lesser or reduced adverse effect on public health, workforce safety, and the environment should be prioritized over similar competing products or services that serve the same purpose. We integrate sustainable procurement practices throughout the life cycle of products and services to select safer and healthier products and services that are also environmentally sound. We have developed a defined roadmap to enable our collaboration with suppliers, GPOs, industry groups, and peers to leverage the industry’s collective purchasing power and increase the availability of more sustainable products. [![Graphic from Practice Greenhealth: Sustainable Procurement Considerations (shows three intersecting circles labeled Social, Economic, and Environmental, with a list in each category)](/sites/default/files/inline-images/practice-greenhealth-sustainable-procurement-considerations.png)](https://practicegreenhealth.org/ "Learn More at Practice Greenhealth (practicegreenhealth.org)")### Sustainable Procurement Guidelines at BMC The purpose of our guidelines document is to establish BMC Health System’s procurement guidelines regarding the health and environmental impacts of products and services when making purchasing decisions without compromising performance or affordability. These guidelines: 1. Prioritize products that **minimize or eliminate chemicals of concern** in finished products and in the manufacture, process, use, and disposal of those products; and release little or no toxic byproducts across their lifecycle; 2. Prioritize products that **minimize the generation of waste** over the lifecycle of the product; and 3. **Consider the greenhouse gas emissions impact** of individual products, when appropriate, as well as the greenhouse gas reduction commitments and actions of distributors, manufacturers, and suppliers. [Download the BMCHS Sustainable Procurement Guidelines (PDF)](/sites/default/files/About_Us/environmentally-friendly-campus/BMCHS-Policy-and-Procedure-Manual-Sustainable-Procurement-Guidelines-v2024-12.pdf "BMC Health System Sustainable Procurement Guidelines, December 2024 (PDF)") ***Please note:** the* [*canonical version*](https://bostonmedicalcenter.policytech.com/dotNet/documents/?docid=13714 "BMC Health System Sustainable Procurement Guidelines, December 2024 (PDF) (firewalled version)") *of these guidelines can be found on the BMC employee intranet. There may be a slight delay in updating the public link above when revisions are published. Please contact Supply Chain Operations if you have questions.* ### High-Impact Categories and Collaboratives - **CHARME:** BMC Health System is a contributing member to the [Collaborative for Healthcare Action to Reduce MedTech Emissions (CHARME)](https://www.sustainablepurchasing.org/charme "Collaborative for Healthcare Action to Reduce MedTech Emissions (CHARME) | Sustainable Purchasing Leadership Council (sustainablepurchasing.org)"). Under the initiative, health systems, medical device and equipment suppliers, distributors, GPOs, and other key industry stakeholders collaborate to define, implement, and champion best practices to reduce emissions from the medical technology supply chain. - **Green Cleaning:** In 2022, BMC began a switch to a nontoxic hypochlorous acid surface cleaner that is safer, more effective, and more environmentally friendly. In 2023, 94 percent of cleaning products in targeted categories used at BMC were certified green cleaners, reducing the use of harsh chemicals to protect the health of our staff. - **Healthy Interiors:** BMC achieved a 69 percent Healthier Interiors spend in 2023, with around $2.2 million spent on furnishings and furniture that eliminate targeted chemicals and materials of concern, including: formaldehyde/VOCs, perfluorinated compounds, PVC, antimicrobials, and flame retardants. - **EPEAT® Electronics:** BMC Health System predominantly purchases [Electronic Product Environmental Assessment Tool (EPEAT®)](https://epeat.net/ "EPEAT Registry (epeat.net)")–rated computers, monitors, laptops, televisions, and mobile phones. In 2023, BMC purchased over $1.6 million of EPEAT®-registered devices, thereby limiting impacts through each product’s lifecycle, reducing energy, and increasing the use of recycled plastic. - **Local and Sustainable Food:** Through two farms covering nearly 8,000 square feet, the [BMC Rooftop Farm](/nourishing-our-community/rooftop-farm "Rooftop Farm | Boston Medical Center") strengthens at-risk local food systems, reduces our carbon footprint, and increases green space. The farms also support our innovative clinical program, the [Preventive Food Pantry](/nourishing-our-community/preventive-food-pantry "Preventive Food Pantry | Boston Medical Center"), where physicians “prescribe” supplemental foods that facilitate health and recovery for many clinical diagnoses, including cancer, heart disease, and HIV/AIDS.