|
|
|
Grants Administration
 Who
are my contacts in Materials Management (MM) and Accounts Payable
(AP)?
MM - for BPHC: 638-6743 ; for Research: 638-6051
A/P - for BPHC: 414-1616; for BMC vendors A to I: 414-1163, and for
BMC vendors J to Z: 414- 1167
What kind of back up is required when filling
out a Purchase Order Requisition?
If the order is related to an independent contractor/consultant/subcontract,
a fully executed contract is needed. If the order is with a vendor
who will be performing a service (maintenance, electrical work, extermination,etc),
documentation is required for backup. When the order is for a vendor
that will provide a varied amount of supplies, a contract or other
backup is NOT required. For products/services of less that $1000,
no quotes are required. For $1001 to $4999, 2 quotes are required.
For $5000 and above, 3 quotes are required.
How do I fill out a Check Requisition and what
back up is needed?
Tips: Make sure Activity Number matches Accounting
Unit and Account Category matches Detail Account. Make sure you have
the correct Company box checked off ( BMC-100/BMC for BPHC box checked
for any Activity that starts with 01 or 04; BPHC-800 box checked for
any Activity that starts with 05). The Requester cannot be the authorizing
signature. Make sure appropriate Level Authority has signed for the
amount being requested (see FAQ #4). Original invoices only for attached
documentation. Past Due charges may not be applied to current invoices.
How can I find out if an invoice has been paid?
Run the Grant Expense report in Crystal. If an invoice
has been paid, it will show up here with corresponding check number
and check date. If it has not been paid, it will still show up on
this report but without a check number/date next to it.
|
|
