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Leaves of Absence (LOA)

Overview

Boston Medical Center (BMC) recognizes that certain conditions and circumstances may arise to cause an employee to request time off from work. To address this issue, BMC recognizes the need to grant leaves of absence (LOA) for certain personal, medical, or citizenship responsibilities. These leaves must balance the operational needs of BMC with the needs of the employees, and follow all applicable federal and state laws.

Note: Be sure to read the policy on the leave you are approved for to fully understand the terms of the leave. Not all leaves guarantee your job upon return. If you are a represented employee, please refer to your Collective Bargaining Agreement.

BMC Offers the Following Leaves of Absence

  • Family and Medical Leave (FMLA)
  • Medical Leave (non-FMLA)
  • Massachusetts Maternity Leave (MMLA)
  • Military Medical Leave
  • Military Qualifying Exigency
  • Military Deployment/Active Duty
  • Military Activation (Voluntary or Involuntary)*
  • Americans with Disabilities Act Leave
  • Personal Leave

When to Apply

The general rule is that you must apply for a Leave of Absence 30-days prior to the beginning of your requested leave date. Exceptions to this rule are made for unexpected events such as emergency surgery or illness. In those situations, you must notify your manager as soon as practical of the need for a leave and follow the application process below.

How to Apply

For all leaves, employees must submit a completed Request for Leave of Absence Form (.doc) and documentation supporting the need for the leave.

  • First Day out of Work:  On the form you should put the first day you were not able to work your scheduled shift (not the date of illness or injury).

  • Last Day out of Work:  This is the date of the last shift you are unable to work, not the day of your return. If the last day out is unknown, such as due to an ongoing health condition, you may put in the date of your next follow-up doctor's appointment.

  • Signatures:  Both you and your manager need to sign the form. Your manager's signature only verifies that they have received the request, not that your leave has been approved.

How to Submit

The Request Form and Required Documentation may either be dropped off in Human Resources or mailed to:

Boston Medical Center
Human Resources / LOA
85 E. Concord St, 2nd Floor
Boston, MA 02118

Faxed and Scanned Copies will NOT be accepted.

Leave of Absence Documentation

Leave

For

Required Documentation

Give to

Medical Leave

  • FMLA
  • MMLA
  • Worker's Compensation

Yourself

Leave of Absence Coordinator


Medical Leave

  • FMLA

A Family Member

Leave of Absence Coordinator


Military Medical Leave

  • FMLA

Yourself, or family member

Leave of Absence Coordinator


Military Qualifying Exigency

Support for a covered service member

Leave of Absence Coordinator


Military Deployment/Active Duty

Yourself

Leave of Absence Coordinator and your Manager


Military Activation

Yourself

Official Military Orders
*This is not treated as a Leave of Absence so only a copy of the orders is required.

Leave of Absence Coordinator and your Manager


Americans with Disabilities Act

Yourself

Leave of Absence Coordinator


Personal Leave

Yourself or Others

Leave of Absence Coordinator and your Manager




Types of Salary Replacement

The approval for a Leave of Absence gives you permission to be out of work but does not provide a form of salary replacement. BMC offers five types of salary replacement that you may able to access depending on your leave.


Note: Be sure to read the policy or Benefit Plan Summary on the salary replacement you are eligible for to fully understand the terms of the benefit. If you are a represented employee, please refer to your Collective Bargaining Agreement.

BMC Offers the Following Sources for Salary Replacement:

  • Earned Time
  • Extended Sick Leave
  • Short Term Disability
  • Long Term Disability
  • Worker's Compensation


Benefit

Eligibility

Usage for a Leave

How to Access

Earned Time

All Regular employees who are scheduled to work 8 or more hours per week and have completed their probationary period.

May be used anytime you're not receiving any other benefit payment
(or to cover the cost of maintaining your Flex benefits while receiving disability benefits)

Have your manager enter this time through payroll


Extended Sick Leave

All Regular employees who are scheduled to work 8 or more hours per week and have completed their probationary period.

May be used for illness/injuries that exceed 32 consecutive scheduled working hours. (If approved for FMLA, may use after 24 hours)

You must provide a note from your doctor to your manager.
Have your manager enter this time through payroll after 32 hours of ET


Short Term Disability

Employees who are enrolled in the plan (check your benefits at www.mybmc.org).

Upon approval from the insurance provider, you will be paid a percentage of your salary once you have used all your Extended Sick Leave. This Benefit will continue for the duration of your disability as determined by the insurance provider up to a maximum of 26 weeks from your date of disability.

To file a claim, call the insurance provider at:1-866-228-8742


Long Term Disability

Employees who are enrolled in the plan (check your benefits at www.mybmc.org).

Upon approval from the insurance provider, you will be paid a percentage of your salary beginning 180 days from your date of disability. This benefit will continue for the duration of your disability as determined by the insurance provider or until your turn age 65*, whichever occurs first. Mental Health claims have a maximum duration of 24 months.

If you are NOT on Short Term Disability you may call 1-888-305-0602 to request a claim form
If you ARE receiving a Short Term Disability and are enrolled in Long Term Disability, the insurance provider will automatically send you the claim form.


Worker's Compensation

All employees who become injured or ill while at work

Upon approval from the Worker's Compensation Administrator, you will receive a percentage of your salary.

You must file an Accident Report and Treatment form with the Worker's Compensation Coordinator and report to Occupational and Environmental Medicine (OEM) for evaluation.




* For employees age 65 please refer to the benefits summary for the duration of your benefit.



Need Help?

Contact HR Benefits

Call: 617.638.8500
Fax: 617.638.8568
benefits@bmc.org


Boston Medical Center
HR Benefits
85 E. Concord St., 2nd Floor
Boston, MA 02118


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